The office environment plays a significant role in shaping our work experience. Recent research from Hosei University in Japan highlights how well-designed offices can dramatically boost productivity, improve employee health, and even contribute to organizational success and growth. This research encourages us to move beyond simply having workplaces; we should strive to create spaces that truly empower employees and fuel business success.

Here are some tips on the best ways to do this:

1. Prioritize indoor air quality

The study underscores the critical impact of indoor environmental quality (IEQ) on our well-being. Prioritizing good air quality should be at the forefront of workplace design. Regular ventilation and the use of air purifiers help combat pollutants and airborne illnesses, while maintaining comfortable temperatures prevents fatigue and boosts focus

2. Invest in ergonomics​

Ergonomics is an investment in employee health and comfort. Adjustable chairs and desks can significantly reduce the risk of musculoskeletal issues, while ergonomic keyboards and mice prevent repetitive strain injuries. These proactive measures contribute to a pain-free workday, minimizing distractions and maximizing productivity.

3. Harness the power of natural light

The study emphasizes the importance of natural light in enhancing mood and energy levels. Maximize natural light by incorporating large windows and skylights whenever possible. Additionally, consider utilizing LED lighting that mimics natural daylight to create a more invigorating and comfortable environment.

4. Effectively manage noise​

Distractions caused by excessive noise can hinder productivity and create stress. Soundproofing solutions, strategic placement of noise-canceling headphones, and designated quiet areas can significantly contribute to a focused and productive work environment.

5. Include indoor plants​

Bringing greenery into the office isn’t just aesthetically pleasing; it’s beneficial for health and productivity. Plants like spider plants and peace lilies not only improve air quality, but also add a refreshing touch to the workplace, providing a calming and stress-reducing effect.

6. Cleanliness is key​

Maintaining a clean and hygienic workplace goes beyond aesthetics. Regular and thorough cleaning regimes, encompassing workstations, common areas, and restrooms, are crucial for preventing the spread of germs and minimizing presenteeism, where employees come to work while unwell. This not only fosters a healthier work environment, but also contributes to increased productivity.

7. Prepare for unexpected events​

Ensuring safety and well-being necessitates clear and well-communicated emergency procedures. Regular safety drills and readily accessible emergency equipment like fire extinguishers and first aid kits are essential for creating a secure and prepared work environment.

Building a collaborative and evolving workplace​

Remember, your office should be a reflection of your company culture and employee needs. Involve employees in the design process and actively gather feedback to ensure the space works for everyone. Encourage healthy habits and breaks throughout the workday, prioritizing employee well-being. Moreover, be mindful of continuously evaluating and adapting your workspace to meet evolving needs and trends.

HiTouch Business Services, with our innovative facility solutions and contract furniture solutions, transforms workplaces into spaces that empower employees and fuel success. Through smart design, strategic solutions, and a focus on health, we help you create an environment where your employees can thrive.

Need an all-in-one business supply company? We also provide solutions for all facets of your workplace. This includes office breakroom supplies and services, corporate printing services, custom promotional items with your company’s logo and IT services.

Reach out to us today to learn more.